Expense tracker for small business. Keep work and personal money apart.
Paid for a client lunch on your personal card? TrackFi gives you two accounts under one login, so you can scan a receipt, text an expense on WhatsApp, and keep your books clean without a spreadsheet.
5k+
Log it once.
We put it in the right account.
Work expense, personal expense, quick coffee before a client meeting. TrackFi helps you save it fast, sort it properly, and find it later when you actually need it.
Business Expense Tracking
Keep work and personal spending separate without juggling two apps. Give work its own account, use categories that make sense, and fix mistakes with one tap.
Receipt Scanning
Snap a receipt and TrackFi pulls in the merchant, amount, and date for you. No typing, no digging through your camera roll later.
WhatsApp Expense Bot
Text "spent 20 on lunch" to WhatsApp and your expense is saved in seconds. It feels like sending a message, not doing admin.
AI Categorization & CSV Export
TrackFi sorts expenses into the right bucket and gives you a clean CSV when it is time to share numbers with your accountant.
Two accounts.
One login. Your books stay clean.
If you are self-employed or running a small business, it is way too easy to mix client lunches, fuel, groceries, and random subscriptions. TrackFi gives work its own place, so you can keep moving now and clean things up later in minutes, not hours.
- Keep work and personal expenses in separate accounts under one login
- Use categories that match how your business actually spends
- Move an expense to the right account with one tap
- Export a clean CSV when your accountant asks for it
- See business numbers without personal spending getting in the way
Scan receipts, skip the manual entry
You should not have to remember a receipt at the end of the week. Snap it when you pay, let TrackFi pull out the important details, and move on. If the receipt is in your inbox, forward it and let the app do the rest.
- Snap a receipt and pull in the details automatically
- Forward email receipts without typing everything twice
- Keep receipts attached to each expense when tax time comes
Log expenses by sending
a WhatsApp message
Bought something for work while you were out? Send a quick WhatsApp message like you would to a friend. TrackFi turns it into an expense and keeps your day moving.
1Send a message
Text our WhatsApp number in plain language: "spent 20 on lunch".
2AI reads it instantly
TrackFi picks up the amount, place, and context without making you fill a form.
3Logged & categorized
The expense lands in the right account with the right category, no extra steps.
Everything you need to keep
work spending under control
Built for small business expense tracking, without turning every purchase into a chore.
Custom Categories for Your Business
With Pro, you can set up categories that match real life, from client lunches to studio rent, so your reports make sense later.
Move Expenses Into Business
Logged something to the wrong account? Move it with one tap instead of living with messy numbers.
Receipt Scanning & Email Forwarding
Snap a receipt or forward an email and TrackFi captures the details for you, with the record saved where you need it.
WhatsApp Expense Bot
Text "spent 20 on fuel" to our WhatsApp number and it is logged in seconds. No app screens, no admin mood.
Unlimited AI Logging & CSV Export
Speak it, text it, or snap it. Pro removes the cap, then gives you a clean CSV when someone asks for the numbers.
Insights Across Business & Personal
See where money is going by category, merchant, and account, whether you want the full picture or just the business side.
Set it up once.
Use it every day.
Download TrackFi and create your work and personal accounts
Save expenses by scanning a receipt, forwarding an email, or sending a WhatsApp message
Let TrackFi sort each expense into the right account and category
Upgrade to Pro when you want unlimited logging, custom categories, and CSV export
Simple, transparent pricing
Start free, then upgrade when you want full small business expense tracking with exports.
Free
A simple starting point for keeping personal spending under control.
- Personal expense tracking
- AI expense logging (monthly limit)
- Receipt scanning (limited)
- WhatsApp bot — standard
- Default categories
- Spending insights & charts
Pro
For self-employed people and small businesses that want cleaner books.
- Business + personal expense tracking
- Unlimited AI expense logging
- Unlimited receipt scanning + email forwarding
- WhatsApp bot — priority
- Fully custom categories
- CSV export & advanced business reports
- Priority support
Frequently asked questions
Everything about small business expense tracking, receipts, WhatsApp logging, and Pro.
Create a work account, then save expenses by scanning a receipt, forwarding an email receipt, or sending a WhatsApp message. TrackFi sorts everything for you, and Pro gives you a CSV export when you need to share the numbers.
Yes. It is built for freelancers, consultants, and small business owners who often pay for work from the same wallet, card, or phone they use for personal spending. Separate accounts, custom categories, receipt scans, and CSV export keep things tidy without a spreadsheet.
Yes. Snap a photo of a receipt and TrackFi captures the merchant, amount, and date automatically, then saves it as an expense. You can also forward email receipts and let the app log them for you.
Message our WhatsApp number in plain language, for example "spent 20 on lunch". TrackFi reads the amount and context, then saves it as an expense in seconds. No forms, no extra steps.
Each login gives you a separate place for work and personal spending. That means your client costs stay out of your everyday budget, and you can move an expense if it lands in the wrong place.
Yes. CSV export is a Pro feature, so you can send clean reports by category, merchant, or account to your accountant or bookkeeping tool.
Yes. The Free plan gives you personal expense tracking, limited AI logging, receipt scanning, the standard WhatsApp bot, and spending insights. Upgrade when you want unlimited usage and more business features.
Our users speak for us
Freelancers, consultants, and small business owners use TrackFi to keep
work and personal spending sorted.
My work spending finally stopped getting lost in everything else.
"My client expenses and personal spending do not mix anymore, and CSV export saves me a lot of back and forth at tax time."
I just text it and move on.
"'Spent 20 on fuel' and it is done. The WhatsApp bot saves it before I even think about opening the app."
Receipt scanning alone saves me time every week.
"I snap the receipt and TrackFi handles the rest. Unlimited logging means I do not fall behind when work gets busy."
Start tracking expenses today
If work spending keeps ending up mixed with personal purchases, TrackFi helps you sort it out fast. Start free, save expenses your way, and keep your records clean.
